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Office Coordinator

Position Summary
Integral to our efficient office operations, Window Nation's Office Coordinator serves as the initial point of contact for incoming calls and visitors and undertakes a variety of daily office and administrative tasks.
Primary Duties/Responsibilities
Greets and fields visitors and incoming calls as appropriate
Coordinates/distributes mail and other deliveries
Maintains office records; manages payment receipts and licenses
Oversees internal meeting room reservation solution
Ensures timely and accurate vehicle audits and reporting
Manage electronic key fob inventory and permissions for employees
Assists with clerical/bookkeeping duties as needed
Coordinates office equipment maintenance
Serves as liaison between buildings' maintenance staff and service vendors
Supports the development, implementation, and monitoring of policies related to the acquisition, maintenance and disposal of the company's fleet assets; ensures compliance
Maintains inventory for office and break room supplies; submits purchase requests to management as appropriate
Maintains general office appearance
Adheres to our Core Values
Education and Experience
Associate's Degree in Business or related field required
2+ years' experience in office administration; verifiable experience effectively prioritizing and managing multiple support tasks and projects
Proficiency with MS Word, MS Excel; experience with Customer Relationship management systems preferred
Success Factors
Experience working cross-functionally at various levels of engagement to address and resolve system challenges
Superior time management skills
Impeccable prioritization and organizational skills
Innate sense of urgency
Customer-centric mindset
Strong sense of discretion and professionalism



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